RUSSIAN WOMEN
IN ARBITRATION

an initiative aimed to promote equality and women leadership in international arbitration

1. General provisions

This policy for the processing of personal data has been prepared in accordance with the requirements of Federal Law No. 152-FZ of July 27, 2006 "On Personal Data" ("Personal Data Law") and defines the procedure for processing personal data and measures to ensure the security of personal data taken by Russian Women in Arbitration (RWA) ("Operator").
1.1. The Operator sets compliance with human rights and freedoms when processing personal data, including protection of the right to privacy, personal and family secrecy, as its most important goal and condition for carrying out its activities.
1.2. This Policy applies to all information that the Operator may obtain about visitors to the website https://russianwomeninarbitration.ru/.

2. Key concepts used in the Policy

2.1. Automated processing of personal data – processing of personal data using computer technology.
2.2. Blocking of personal data – temporary suspension of the processing of personal data (except in cases where processing is necessary to clarify personal data).
2.3. Website – a combination of graphic and informational materials, as well as computer programs and databases that provide their availability on the Internet at www.russianwomeninarbitration.ru.
2.4. Personal data information system – a combination of personal data contained in databases and the information technologies and technical means that ensure their processing.
2.5. De-identification of personal data – actions that result in the inability to determine the affiliation of personal data to a specific user or other subject of personal data without the use of additional information.
2.6. Processing of personal data – any action (operation) or set of actions (operations) performed with or without the use of automation means with personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transmission (distribution, provision, access), de-identification, blocking, deletion, destruction of personal data.
2.7.
Operator – a government authority, municipal authority, legal entity or individual, acting independently or jointly with others, organizing and/or carrying out the processing of personal data, as well as determining the purposes of personal data processing, the composition of personal data subject to processing, and actions (operations) performed with personal data.
2.8. Personal data – any information directly or indirectly related to a specific or identifiable user of the website www.russianwomeninarbitration.ru.
2.9. Personal data allowed for distribution by the subject of personal data – personal data that the subject of personal data has consented to for processing and distribution in the manner provided by the Personal Data Law ("Personal Data Allowed For Distribution").
2.10. User – any visitor to the website www.russianwomeninarbitration.ru.
2.11. Provision of personal data – actions aimed at disclosing personal data to a specific person or a specific group of people.
2.12. Distribution of personal data – any actions aimed at disclosing personal data to an indefinite number of people (transferring personal data) or acquainting an unlimited number of people with personal data, including the publication of personal data in the mass media, placing them on information and telecommunications networks, or providing access to personal data in any other way.
2.13. Cross-border transfer of personal data – the transfer of personal data to the territory of a foreign state to a foreign state authority, foreign individual, or foreign legal entity.
2.14. Destruction of personal data – any actions that result in the irrevocable destruction of personal data with the impossibility of further recovery of the content of personal data in the personal data information system and/or the destruction of material carriers of personal data.

3.1. The Operator has the right to:

- receive from the owner of personal data accurate information and/or documents containing personal data;
- in case the owner of personal data revokes consent to the processing of personal data or submits a request to stop processing personal data, the Operator has the right to continue processing personal data without the consent of the owner of personal data if there are grounds specified in the Personal Data Law;
- independently determine the scope and list of measures necessary and sufficient to ensure compliance with the obligations stipulated by the Personal Data Law and the regulatory legal acts adopted in accordance with it, unless otherwise provided by the Personal Data Law or other federal laws.
3.2. The Operator is obliged to:
- provide the owner of personal data, upon request, with information regarding the processing of their personal data;
- organize the processing of personal data in accordance with the current legislation of the Russian Federation;
- respond to inquiries and requests from owner of personal data and their legal representatives in accordance with the requirements of the Personal Data Law;
- provide the necessary information to the authorized body for the protection of the rights of owner of personal data upon request from that body within 10 days from the date of receiving such request;
- publish or otherwise provide unlimited access to this Policy regarding the processing of personal data;
- take legal, organizational, and technical measures to protect personal data from unauthorized or accidental access, destruction, alteration, blocking, copying, provision, distribution, and other unlawful actions with regard to personal data;
- cease the transfer (distribution, provision, access) of personal data, stop processing, and destroy personal data in the manner and cases provided by the Personal Data Law;
- fulfill other obligations stipulated by the Personal Data Law.

4. Main Rights and Obligations of Owner of Personal Data

4.1. Owner of personal data have the right to:
- receive information regarding the processing of their personal data, except for cases provided by federal laws. The information is provided to the owner of personal data by the Operator in an accessible form and should not contain personal data related to other owners of personal data, except when there are legal grounds for disclosing such personal data. The list of information and the procedure for obtaining it are listed by the Personal Data Law;
- request the Operator to clarify their personal data, block or delete it if the personal data is incomplete, outdated, inaccurate, unlawfully obtained, or not necessary for the stated purpose of processing, as well as take legally provided measures to protect their rights;
- impose a condition of prior consent for the processing of personal data for the purpose of promoting goods, works, or services on the market;
- revoke consent to the processing of personal data, as well as submit a request to stop the processing of personal data;
- appeal to the authorized body for the protection of the rights of owners of personal data or to a court against the unlawful actions or inaction of the Operator in processing their personal data;
- exercise other rights provided by Russian legislation.
4.2. Owners of personal data are obliged to:
- provide the Operator with accurate information about themselves;
- inform the Operator about the clarification (updating, changing) of their personal data.
4.3. Individuals who provide false information about themselves to the Operator or provide information about another owner of personal data without their consent bear responsibility in accordance with Russian legislation.

5. Principles of Personal Data Processing

5.1. The processing of personal data is carried out on a legal and fair basis.
5.2. The processing of personal data is limited to the achievement of specific, predetermined, and lawful purposes. Processing of personal data that is incompatible with the purposes of data collection is not allowed.
5.3. The merging of databases containing personal data, the processing of which is carried out for incompatible purposes, is not allowed.
5.4. Only personal data that corresponds to the purposes of its processing should be subject to processing.
5.5. The content and scope of processed personal data should correspond to the stated purposes of processing. Redundancy of processed personal data in relation to the stated purposes of processing is not allowed.
5.6. When processing personal data, accuracy, sufficiency, and, where necessary, relevance of personal data to the purposes of processing are ensured. The Operator takes necessary measures and/or ensures their adoption to delete or clarify incomplete or inaccurate data.
5.7. Personal data is stored in a form that allows identifying the owner of personal data for no longer than necessary for the purposes of personal data processing, unless the storage period for personal data is established by federal law, a contract, the party to which, the beneficiary or guarantor of which is the owner of personal data. Processed personal data is destroyed or depersonalized upon achieving the purposes of processing or in case the need to achieve these purposes is no longer present, unless otherwise provided by federal law.

6. Purpose of personal data processing

1. Informing the User through sending email messages.
Personal data:
- Last name and first name.
- Place of residence.
- Email address.
- Information about education, profession, specialization, and qualifications.
Legal basis:
- Personal Data Protection Law.
Types of personal data processing:
- Collection, recording, systematization, accumulation, storage, destruction, and depersonalization of personal data.
- Sending informational emails to the email address.
Purpose of personal data processing:
2. User's participation in projects published on the website.
Personal data:
- Last name and first name.
- Place of residence.
- Email address.
- Phone numbers.
- Year, month, date of birth.
- Photographs.
- Information about education, profession, specialization, and qualifications.
- Information about previously held positions and work experience.
Legal basis:
- Personal Data Protection Law.
Types of personal data processing:
- Collection, recording, systematization, accumulation, storage, destruction, and depersonalization of personal data.
- Sending informational emails to the email address.

7. Conditions for the processing of personal data

7.1. Personal data processing is carried out with the consent of the personal owner of personal data to process their personal data.
7.2. Personal data processing is necessary for the fulfillment of the purposes provided by an international treaty of the Russian Federation or by law, for the performance of functions, powers, and responsibilities imposed by the legislation of the Russian Federation on the operator.
7.3. Personal data processing is necessary for the administration of justice, the execution of a court ruling, an act of another authority or official, which must be enforced in accordance with the legislation of the Russian Federation on enforcement proceedings.
7.4. Personal data processing is necessary for the performance of a contract, where the owner of personal data is a party, a beneficiary, or a guarantor, as well as for the conclusion of a contract at the initiative of the owner of personal data, or a contract where the owner of personal data will be a beneficiary or a guarantor.
7.5. Personal data processing is necessary for the exercise of the rights and legitimate interests of the operator or third parties, or for the achievement of socially significant objectives, provided that the rights and freedoms of the owner of personal data are not violated.
7.6. Personal data processing is carried out with publicly available personal data, where access to such data is provided by the personal owner of personal data or at their request ("Publicly Available Personal Data").
7.7. Personal data processing is carried out for the publication or mandatory disclosure in accordance with federal law.

8. Procedure for the collection, storage, transfer, and other types of processing of personal data

The security of personal data processed by the Operator is ensured through the implementation of legal, organizational, and technical measures necessary to fully comply with the requirements of the current legislation on personal data protection.
8.1. The Operator ensures the security of personal data and takes all possible measures to prevent unauthorized access to personal data.
8.2. The User's personal data will never, under any circumstances, be transferred to third parties, except in cases related to the fulfillment of the current legislation or with the consent of the owner of personal data for the transfer of data to a third party for the performance of obligations under a civil contract.
8.3. In case of inaccuracies in personal data, the User can update them independently by sending a notification to the Operator's email address rwa.russianwomenarbitration@gmail.com with the subject "Updating Personal Data."
8.4. The processing period of personal data is determined by the achievement of the purposes for which the personal data were collected unless otherwise provided by a contract or applicable legislation. The User may revoke their consent for the processing of personal data at any time by sending a notification to the Operator via email at rwa.russianwomenarbitration@gmail.com with the subject "Revoking Consent for the Processing of Personal Data."
8.5. All information collected by third-party services, including payment systems, communication tools, and other service providers, is stored and processed by these entities (Operators) in accordance with their User Agreement and Privacy Policy. The owner of personal data should familiarize themselves with these documents. The Operator is not responsible for the actions of third parties, including the service providers mentioned in this section.
8.6. The prohibitions on transfer (except for providing access) and processing or conditions for processing (except for obtaining access) of personal data established by the owner of personal data do not apply in cases of processing personal data in the public interest as defined by Russian legislation.
8.7. The Operator ensures the confidentiality of personal data during their processing.
8.8. The Operator stores personal data in a form that allows the identification of the owner of personal data for a period no longer than necessary for the purposes of personal data processing unless the storage period is established by federal law, a contract, in which the owner of personal data is a party, beneficiary, or guarantor.
8.9. The termination of personal data processing may occur when the purposes of personal data processing are achieved, the consent period of the owner of personal data expires or is revoked, or when there is a request to cease the processing of personal data or the identification of unlawful processing of personal data.

9. List of actions performed by the Operator with the obtained personal data

9.1. The Operator carries out the collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, and destruction of personal data.
9.2. The Operator carries out automated processing of personal data, including obtaining and/or transmitting the received information through information and telecommunication networks or without such networks.

10. Cross-border transfer of personal data

10.1. Prior to commencing activities related to the cross-border transfer of personal data, the Operator must notify the authorized body for the protection of the rights of owners of personal data about their intention to carry out cross-border data transfers (such notification is separate from the notification of intent to process personal data).
10.2. Before submitting the aforementioned notification, the Operator is required to obtain relevant information from the authorities of the foreign state, foreign individuals, and foreign legal entities to which the cross-border transfer of personal data is planned.

11. Confidentiality of personal data

The Operator and other individuals who have access to personal data are obliged not to disclose or distribute personal data to third parties without the consent of the owners of personal data, unless otherwise provided by federal law.

12. Final provisions

12.1. The User can obtain any clarifications regarding the processing of their personal data by contacting the Operator via email at rwa.russianwomenarbitration@gmail.com.
12.2. Any changes to the Operator's policy on the processing of personal data will be reflected in this document. The policy is effective indefinitely until replaced by a new version.
12.3. The current version of the Policy is available at https://russianwomeninarbitration.ru/personaldatapolicy.

Policy Regarding the Processing of Personal Data